BidIntell scores every opportunity 0–100 — personalized to your trade, region, and client history. GO, REVIEW, or PASS before estimating starts.
Free during beta • No credit card required • Setup takes 5 minutes
There's no shortage of ways to find bid invites. But once the PDF lands in your inbox, you're on your own — with no data, no history, and no system learning from your decisions. That's the gap.
Every bid invite gets the same treatment because there's no data telling you which ones match your business. Your best estimators waste hours on projects that were never a fit.
You submit and hear nothing. No insight into what would have won, no way to know if you were priced right or if you were competing against 10 other subs.
Win or lose, the knowledge stays in someone's head. There's no system tracking which clients respond, which project types you win, or where to focus your estimating time.
Every bid you analyze and every outcome you record feeds your intelligence engine. It's not a static tool — it's designed to get smarter about your business over time.
Upload a PDF or forward the invitation email to your personal BidIntell address. BidIntell extracts project details, scope, contract terms, and risk clauses — then scores it against your business profile in seconds.
Your BidIndex Score (0–100) is tuned to your trade, service area, client history, and capacity — using competitive bidding models to help calibrate how aggressively to price based on expected competition.
Record won, lost, ghosted, passed, or no bid. BidIntell captures why you made each decision — building a data foundation that powers smarter recommendations as your history grows.
If you receive bid invites and have to decide which ones are worth your time and resources, BidIntell is built for you.
Mechanical, electrical, plumbing, drywall, painting, flooring — any trade that bids on commercial projects. Analyze invites, track outcomes, and build intelligence around your win patterns.
Building material distributors and suppliers who quote on commercial projects. Know which opportunities match your product lines, delivery radius, and client relationships.
Reps who submit pricing on behalf of product manufacturers. Track which specs get selected, which GCs and architects value your products, and where to focus your energy.
An HVAC contractor with a 50-mile radius and an electrician across the state should never get the same recommendation on the same project. BidIntell scores every bid based on your specific trade, service area, client relationships, and capacity — weighted the way you prioritize them.
Won, lost, ghosted, passed, or never pursued — BidIntell tracks every outcome and captures why. Over time, patterns emerge: which project types you win, which clients respond, and where your sweet spot really is.
Most software is just as smart on day one as it ever gets. BidIntell is different. Every bid analyzed, every outcome tracked, every client rated adds to a dataset that has never existed before in construction — and every user benefits automatically and anonymously.
The BidIndex Score is a fit score — not a win probability. It tells you how well a bid matches your specific business based on four factors you control. Think of it as a triage tool: it helps you spend time on bids worth chasing and skip the ones that aren't.
Measures the distance from your office to the project site and compares it against the service radius you set in Settings. Closer projects score higher — not because distant work is impossible, but because your crew mobilization costs, supervision time, and day-to-day logistics favor work near your base.
If you've told BidIntell that location doesn't matter for your business (common for specialty subs who travel), this factor's weight is redistributed to the other three automatically.
Matches the bid's scope language against the good and bad keywords you've configured. Good keywords are terms that signal the kind of work you do well — your trade specialties, preferred building types, or project characteristics you've had success with. Bad keywords flag scope that's outside your wheelhouse, risky project types, or terms your team has learned to avoid.
This factor also includes BidIntell's contract risk detection. Clause patterns like pay-if-paid conditions, unlimited lien waiver requirements, and compressed schedule language are identified from the bid documents and can apply a risk penalty based on your risk tolerance setting.
Looks up the client named in the bid against your Clients list. If you've worked with them before, this factor uses your actual win rate with that client. If you've only rated them by stars, it uses that rating. If they're new to you, it falls back to your default rating for unknown clients.
BidIntell supports all client types — general contractors, building owners, municipalities, distributors, manufacturer reps, and more. Your ratings and win/loss history are private to your account and never shared with or visible to other users.
Checks whether the scope of work in the bid actually includes your trade. BidIntell reads several signals to detect this — not just a trade name match.
You configure your trade using CSI MasterFormat section codes (e.g., 09 65 00 for resilient flooring, 23 05 00 for common mechanical work). BidIntell then looks for those codes in spec section headers, drawing sheet prefixes (M- for mechanical, P- for plumbing, E- for electrical, FP- for fire protection), material keywords in the scope description, and scope language in the invitation letter.
Section-level matching is more precise than division-level. A division 09 match would flag any finishing scope — drywall, painting, flooring, tile. A section-level 09 65 00 match only flags resilient flooring, which is what you actually bid.
Score ranges
The BidIndex Score is not a universal rating — it's personalized. Two subs looking at the same project will see different scores because the inputs are different: their office location, their history with that GC, their trade specialties, the keywords they've flagged as good or bad. A score of 82 for a Denver mechanical sub might be a 34 for a flooring company in Nashville bidding the same job. That's by design.
Questions about the BidIndex Score
BidIntell uses competitive bidding models — proven economic principles used in government procurement and institutional auctions — to do things no other construction software does. In plain terms: it knows when you're one of 3 bidders versus one of 12, and it adjusts your guidance accordingly.
When you're one of 3 subs bidding a specialty job, you have pricing power. When you're one of 12 bidding a commodity trade, you don't. BidIntell's Competitive Pressure Score tells you which situation you're actually in — before you spend a week estimating.
Vague scope, aggressive timelines, and crowded bid lists are classic setups for a job that hurts you even when you win. BidIntell flags this combination before you commit estimating hours, so you can add contingency or walk away with confidence.
Crowdsourced client data — ghost rates, response rates, award patterns — tells you which clients actually award work and which ones treat every bid as a one-time transaction. Stop finding out the hard way after 6 wasted estimates.
Plug in your numbers. See what smarter bidding looks like in actual dollars.
How we calculate this:
Industry data shows the average subcontractor wins about 1 in 5 bids. That means roughly 80% of your estimating time goes toward projects you won't win.
BidIntell helps you identify low-fit bids before you invest hours estimating them — so you can focus that time on projects where you have a real shot.
Time savings are based on skipping bids that score below your threshold. If you currently spend 6 hours per bid and BidIntell helps you pass on even 2–3 poor-fit bids per month, that's the time saved above.
Win rate improvement assumes that focusing on better-fit projects — right location, right GC, right scope — naturally increases your hit rate. The exact improvement depends on your current selectivity.
These projections will sharpen as you use BidIntell and track real outcomes.
No sales call. Upload a bid and get a BidIndex Score in about a minute.
No enterprise sales calls. No per-seat nonsense. Just straightforward plans that pay for themselves after one good bid decision.
Every bad bid decision costs your team 1–4 hours before estimating even starts. At $49/month, BidIntell pays for itself the moment it helps you skip one bad go.
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Every bid you analyze and every outcome you record makes the system smarter — for you and for every sub on the platform. Founding member pricing locks in for the life of your subscription.
7-day free trial. Cancel before day 8 and you won't be charged.